Ko Awatea Centre is open Monday – Friday from 7:00am to 6:30pm. All users must vacate the centre by 6:30pm. Ko Awatea Centre is available for after hours and weekend bookings on request. Please note for after hours and weekend bookings minimum numbers and extra costs are involved. If you require Ko Awatea Centre services after hours there is a minimum of two week notice request period required.
All bookings are made via the booking form on the Ko Awatea website. A client may make an enquiry by phone but must confirm by email. If an alternative enquiry is made for the same period, the original client will be given 48 hours in which to confirm the enquiry booking. Ko Awatea will then confirm acceptance of the enquiry booking or otherwise to the client. All bookings must be made at least 24 hours prior to the commencement time. Ko Awatea reserves the right to decline any provisional booking or part thereof.
Cancellation or variation of numbers
Should you no longer require your meeting room, notification must be submitted in writing to firstname.lastname@example.org, giving at least 24 hours’ notice. Cancellations after this time will incur a 50% cancellation fee.
Variation by Ko Awatea Centre
In the event that a designated room is not available, Ko Awatea reserves the right to substitute comparable facilities and where possible will give the client prior written notification of the substitution.
Use of the Facilities
We operate to a strict timetable. It is agreed that the function will commence at the scheduled time and that the function room allocated will be vacated by the nominated time. In cases where a function should go beyond the agreed finishing time additional charges may apply.
Ko Awatea reserves the right to enforce minimum numbers in conference rooms where a client does not meet the minimum delegate numbers, they may be moved to a smaller room.