Note:  As of January 2020, Ko Awatea Centre Room Charges have changed (PDF, 276 KB)

Room Booking Form

Book a Room

How to Guide (PDF, 594 KB)

To ensure a smooth, hassle-free booking, please read the Conditions of Use.

All fields are mandatory. We aim to respond to your enquiry within one working day.

Traffic Light

To ensure that the Ko Awatea Centre complies with the Government’s COVID-19 Protection Framework (Traffic Lights) we have increased the number of people in our meeting/training rooms, the capacity limits specified are based on 1 metre distancing. Please see table below with room capacity:

Rooms Seating Requirements per room
ALL Operate as per normal


102 25
103 40
105 25
106 60
107 60
Computer lab 10
202 25
203 25
204 25
205 8
206 8
207 8
208 8
209 8
210 8
213 24
214 24
215 24
216 24
217 10
Lecture Theatre 1 100
Lecture Theatre 2 100
Main Lecture Theatre 200
Lecture Theatre 3 90
101 15
102 15
103 30
105 15
106 30
107 30
Computer lab 7
202 15
203 15
204 15
205 6
206 6
207 6
208 6
209 6
210 6
213 12
214 12
215 12
216 12
217 6
Lecture Theatre 1 40
Lecture Theatre 2 40
Main Lecture Theatre 80-100
Lecture Theatre 3 60
Green Centre Doors Open
Orange Centre Doors Closed
Red Centre Doors Closed (staff swipe access only)


If you are looking to make a booking for a formal event or meeting at Ko Awatea, please contact our Customer Services Coordinators on for further details. We can provide a full range of services and tailor-made support to make your event a total success.

Messages on Ko Awatea Screens

If you would like any messages displayed on the scrolling screens in Ko Awatea Centre, please email the room scheduler

Ko Awatea Centre Management reserves the right to edit content and images used. Messages will be displayed at the discretion of the Ko Awatea Centre Management Team.

  • Please allow a minimum of one week’s notice prior to displaying your message.
  • Please provide a JPEG format of your message.
  • If any design work is required you may be charged.

Opening hours

Ko Awatea Centre is open Monday – Friday from 07:00am to 6:30pm. All users must vacate the centre by 6:30pm.

The Ko Awatea Centre is available for after hours and weekend bookings on request. Please note that for after hours and weekend bookings, minimum numbers and extra costs are involved. If you require Ko Awatea Centre services after hours there is a minimum of two week notice request period required.

Room configuration

Ko Awatea does not provide room configuration setup unless it is a formal booking for a formally quoted event. Room users may reconfigure the room to meet their requirements. At the end of the scheduled time the client is responsible for restoring the room to its original configuration. Layout formats are provided in each room for reference. Any rooms not returned to configuration may incur charges at the discretion of centre management.

Set up / break down time

For onsite staff/student bookings, please be advised that if you require time to set up and break down your meeting room, you must ensure that you book this time as part of your reservation. The Ko Awatea Centre often run back-to-back meetings so you do need to ensure you have enough time to reconfigure your room to your requirements.

Cancellation or variation of numbers

Should you no longer require your meeting room, notification must be submitted in writing to, giving at least 24 hours’ notice.

Accessible Rooms

If you require an accessible room to accommodate your meeting/training, please contact the Centre Team before your booking 09-2760044 ext. 59681
This is to ensure your health and safety by allocating an appropriate room for your accessibility needs.

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